Holy Family University Adjunct Faculty Quick Fact GuidebookGuidebook

Responsibilities & Services

The University recognizes that adjunct faculty members are part-time employees, and as such they are likely to have professional commitments and responsibilities outside the University. Adjuncts will not normally be expected to be on campus except at the times of their regularly scheduled classes, office hours and final examinations. They are not expected to participate in advising, committee work, study and discussion groups, or in other administrative or faculty development activities unless they voluntarily agree to such work and are properly compensated for it. The list below describes the major teaching responsibilities for all part-time faculty.

  1. Become knowledgeable of the academic policies and procedures that have been previously identified as outlined in various policy manuals.
  2. Meet all scheduled classes, labs, and seminars on time.
  3. While regularly schedule office hours are not mandatory, there is an expectation that adjunct faculty will be available before and after class to meet with students and will maintain communication with students through the semester by e-mail and other means.
  4. Encourage students to participate in the online course evaluation process and to administer outcomes assessment questionnaires and surveys whenever requested.
  5. Provide students with disability accommodations as required by the Americans with Disabilities Act (1990) and Section 504 of the Rehabilitation Act of 1973 that are designated by the Director of the Counseling Center and Disability Services. Required accommodations will be provided to the faculty member in a letter from the director. Adjuncts must continuously check their University e-mail accounts for additional information from the director pertaining to students eligible for special accommodations. The adjunct will also refer students who might be eligible to the director. For information about counseling and disability services contact Dr. Diana Piperata or Zoe Gingold at 267-341-3232. The Counseling Center is located in the Campus Center, Room 222.
  6. Submit grades online and on time in accordance with instructions provided by the Office of the Registrar.
  7. Conduct pre-tests and final examinations or the equivalents in accordance with University and/or school policies or at the request of the school dean.
  8. Distribute the approved syllabus to all students in each course during the first week of the semester or first day of a summer session course. Textbooks will have been ordered for all courses. Orders are coordinated through each school. A complementary desk copy will be provided to instructors. Copies of the syllabi, using the required template, are required and must be submitted to the respective dean’s office.
  9. Class cancellations need to be phoned into the school office so that a posting can be placed on the classroom door. It is also the responsibility of the faculty member to notify students by e-mail and/or Blackboard if possible.

Class Prayer
It is customary at the University to begin each class or meeting with a prayer led either by the professor or a student. Adjuncts are encouraged to continue this tradition. Invocations such as the following are suggested:

  1. Lord, God of all creations, we place ourselves in Your presence. Strengthen us with the love and the wisdom of Your Spirit. Open our hearts to receive the gifts you have promised: peace, joy, and the fullness of life. We ask this through Christ our Lord. Amen.
  2. Direct, O Lord, our actions by Thy inspiration and carry them on by Thy gracious assistance. That every word and work of ours may begin from Thee and by Thy grace be happily ended in Thee, through Christ our Lord. Amen.
  3. Glory be to the Father, and to the Son, and to the Holy Spirit; as it was in the beginning, is now and ever shall be, world without end. Amen.
  4. Jesus, Mary, Joseph, be our protection. Amen.

Also suitable is to select a prayer from the Holy Family University Prayer Book (Second Edition, 1998).

Campus Ministry
The Campus Ministry offers many opportunities to greet God within ourselves and others by providing liturgies, prayer services, quiet prayer time, scripture sharing, retreats, reconciliation, counseling, and social justice activities. The University chaplain is available to all employees and students. The Campus Ministry Office is located in Room 224 of the Campus Center. The phone number is 267-341-3202.

Duplicating and Printing Services
Adjunct faculty can make use of a designated copy machine in her/his school for limited duplication (10 copies or less). An access code number for copiers must be assigned by the respective dean’s office to activate and use the copiers.

For larger tasks or special services such as collating, binding and laminating, faculty and staff have access to the Duplicating Services Office located in the lower level of the Nursing Education Building. Adjuncts should inform the Duplicating Services Office if the material to be duplicated is a test. For the convenience of adjuncts, faculty can fax documents for duplication to the Duplicating Services Office which is open from 8:00 a.m. to 7:30 p.m., Monday through Thursday, and from 8:00 a.m. to 4:00 p.m. on Friday and on days when classes are not scheduled. The fax number is 215-824-2438.

Duplicating request forms are available online for the three campuses via the links below:
Northeast Philadelphia
Newtown
Woodhaven

Questions about duplicating services should be directed to staff at Extension 3276 or send e-mail to duplicating@holyfamily.edu.

Computer and Instructional Technology and Help Desk Services
The Division of Instructional Technology supports the instructional technology needs of the University through instructional design, training, troubleshooting, consulting, and other services.

The University Help Desk computer online support channels allow users to submit problem tickets, create and track workflow, link appointments and tasks, track calls made and received, and search a knowledge base. The Help Desk is accessible only on campus.

The Help Desk can be accessed in the following ways:
Web: click User Login
Phone: On Campus, Extension 3402
Direct Line, 267-341-3402
E-mail: helpdesk@holyfamily.edu

Information and workshops concerning the use of classroom technology can be obtained by contacting David Slowik at 267-341-3503 in Room 408 of the Education Technology Center or send him e-mail at dslowik@holyfamily.edu.

Audiovisual Equipment
The Office of Audiovisual Services provides equipment and services to all faculty upon request. All seminar and classrooms in the Education and Technology Center have an LCD projector and screen. Software on the instructor’s desktop computer controls this equipment. Directions to access the audiovisual equipment request form follow:

  1. Go to University homepage.
  2. On the left side of the page below the Northeast Philadelphia label, move the cursor over Administration.
  3. A menu will appear to the right. Click on Computer Services in this menu.
  4. On the Computer Technology Services page, click on Audiovisual Services – Equipment Request.
  5. Complete the form. When finished, click on the Submit button.

Questions about orders and instructions for using classroom and laboratory equipment should be directed to the Office of Audiovisual Services at Extension 3402.

Tutoring for Undergraduate and English as a Second Language (ESL) Students
The Center for Academic Enhancement (CAE) provides a variety of tutorial services primarily for undergraduate students including students in need of ESL support. The CAE is open five days a week with both professional and peer tutors available during day and evening hours. The CAE is located on the second level of the Library of the Northeast Philadelphia Campus. Tutorial services are also available at the Newtown and Woodhaven facilities.

Tutoring is available on a one-to-one basis and in small study groups. Support services are available in study skills, reading competency, writing, ESL, mathematics, biology, physics, foreign languages and psychology and other social sciences.  

The CAE has fully networked computers with Internet access and appropriate software for diagnostic and teaching purposes. Faculty referral forms are available as well as information about comprehensive CAE services by accessing the CAE homepage. Questions related to CAE support services or special requests for student tutoring should be directed to 215-637-7700, Extension 3326. Angela Godshall is the CAE director.

Counseling Center and Disability Services
The Counseling Center is dedicated to helping students deal with issues that might interfere with academic performance and/or a sense of personal well-being. The Counseling Center serves as a confidential resource for students, staff and faculty. It is located in Rooms 220-222 of the Campus Center. The telephone number is 267-341-3232.

In accordance with the Americans with Disabilities Act of 1990 (ADA) and Section 504 of the Rehabilitation Act of 1973, the University provides reasonable accommodations to otherwise qualified students. Faculty should refer students to the Disabilities Services Office, Room 220-222 of the Campus Center. The telephone number is 267-341-3241.

Library Facilities and Services
Bookmark http://www.holyfamily.edu/library/index.shtml for handy access to library hours, the online catalog, database links, policies, news, and other information.

The University's main library is on the Northeast Philadelphia campus. The University also has a branch library, the Learning Resource Center (LRC), on the first floor of the Newtown campus. All full-time and part-time faculty and staff members must use a current Holy Family ID to borrow materials.

Circulating materials include books, DVDs, videocassettes, audiocassettes, teacher's kits, K-12 textbooks, and other K-12 curriculum materials. Reference materials and journals are not available for circulation. Faculty and staff may have circulating materials sent from one campus to the other. Materials borrowed from either the Library or LRC may be returned at either location. The Library and LRC will deliver items for faculty and staff to the Woodhaven campus.

The Library and LRC make available a number of Internet accessible research databases. Access databases here. Usernames and passwords are required when accessing databases from outside the university network. The permanent username for databases is holyfamily (for all databases except Hoover’s, for which the username is library@holyfamily.edu). The password, which is the same for all databases, is changed at the beginning of the fall and spring semesters and is available from Library or LRC staff. Two databases, JSTOR and FirstSearch, are not accessible off campus.

Part-time faculty may place circulating materials from the Library or LRC on reserve at either location for their classes. Personal materials may also be placed on reserve. All copies of articles must be supplied. Please bring materials to the Library or LRC circulation desk and fill out a reserve form at least four days before students will begin using the materials. Please be sure to adhere to the University’s copyright policy as stated in Section 2.9 of the University Policy Manual, Volume II.

Faculty members are welcome to request an instruction session for any class on use of the Library or LRC resources and facilities. Instruction sessions may be held in an available classroom or computer lab at any campus location, or in the Library or LRC, according to the faculty member's preference. Instruction will be tailored to the subject matter as requested. Please use our online form at http://extra.holyfamily.edu/library/instruction.asp or contact the reference librarians at extension 3316 (Northeast campus) or extension 4010 (Newtown campus) at least 10 days in advance of the desired instruction date. Faculty members should be present for Library and LRC instruction sessions.

Faculty and staff may borrow any circulating materials owned by either the Library or LRC. If adjuncts wish to have library materials sent from one campus to another, please fill out the Interlibrary/Intercampus Loan form available at either library or online at http://extra.holyfamily.edu/library/libbooks.asp. Intercampus delivery takes from one to two weekdays.

Books and journal articles not available from either the Northeast campus Library or the Newtown LRC may be obtained via Interlibrary Loan. Please fill out the form cited previously. Two weeks should be allowed for delivery. Videotapes, DVDs, and entire issues of journals are generally not available from other libraries. If desired, staff can help identify other area libraries that own a desired title. Please call extension 3584 (Northeast campus) or extension 4010 (Newtown campus) for further information on Interlibrary and Intercampus Loan.

Because of the University's participation in the Southeast Pennsylvania Consortium for Higher Education (SEPCHE), you have access using your Holy Family ID to the libraries of the seven other SEPCHE member institutions. By showing your ID, adjuncts can borrow materials, use computers, and take advantage of all other library resources and services except interlibrary loan, which you may request only at Holy Family itself.

Participating SEPCHE libraries include Landman Library at Arcadia University, Holy Spirit Library at Cabrini College, Logue Library at Chestnut Hill College, Lourdes Library at Gwynedd-Mercy College, Gabriele Library at Immaculata University, Neumann University Library, and the Gertrude Kistler Memorial Library at Rosemont College.

The University’s Library also has a partnership with the libraries of the Tri-State College Library Cooperative (TCLC). To borrow materials from any of over 40 area academic libraries, including those at Villanova, St. Joseph’s University, Widener University, and Philadelphia University, ask for a letter of introduction at the Circulation Desk of the Library or LRC. You will need to show the letter along with your Holy Family ID when you arrive at the designated library. Participating libraries are listed at http://www.tclclibs.org/members.

University Bookstore
A ten percent (10%) discount is extended to all faculty members on all purchases except textbooks, snacks and greeting cards in the University’s Barnes & Noble Bookstore. The Bookstore is located on the first floor of the Campus Center. The Bookstore can be reached by calling 215-632-6701 from off campus or if calling from a campus phone dial Extension 3657or by visiting here. The Newtown Campus Extension is 4050.



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