Holy Family University Undergraduate Studies 2012-2013 > Financial Information > Tuition and Fees: 2012 – 2013 Academic Year > Withdrawal and Return of Funds Policy

Withdrawal and Return of Funds Policy

Institutional policy requires that students who wish to withdraw from courses and/or campus housing notify the University in writing. The date the written withdrawal notice is received by the Registrar’s Office, and the date the written withdrawal from housing is received by the Director of Residence Life, will be the basis for determining the respective refund amounts. Housing must be vacated permanently by the withdrawal date. Verbal, telephone, or e-mail withdrawals do not qualify as official withdrawal notices. Withdrawal from housing, but not the institution, may impact students’ financial aid. Students should check with the Financial Aid Office to see how their aid may be impacted.

1. Tuition: Students who withdraw from some or all of their courses are eligible for tuition adjustments based on the following schedule:

Fees are not refundable, including general fee, with the exception of the laboratory/course fee which is totally refunded if the student withdraws prior to the first scheduled class.
Room & Meal Plan: There is a $25 fee each for canceling or changing the meal plan after the start of the semester.
Room charges are not adjusted.

Meal plans will be adjusted based on the following schedule.


Fall, Spring and Summer Session 3	Tuition		Meal Plan			Room
	Charge	Refund	Charge	Refund		Charge	Refund
Before class /meal plan/move-in start date	0%	100%	0%	100%		0%	100%
Within the 1st two weeks of class	0%	100%	20%	80%		100%	0%
After 1st two weeks of class	100%	0%	100%	0%
Summer Sessions 1 and 2		Tuition
		Charge			Refund
Within the 1st week of class		0%			100%
After 1st week of class		100%			0%

2. Students that are recipients of federal* financial aid that: withdraw from all courses, drop all courses, are dismissed from all courses, or take a leave of absence from all courses prior to completing 60% of a semester must have their financial aid recalculated based on the percent of earned aid. (Once a student has completed more than 60% of the payment period, all financial aid is considered to be earned.)

The amount of federal financial aid that the student earns is determined on a pro-rata basis using the following formula:

Percent Earned =

Number of days completed up to the withdrawal date **

Total calendar days in the term

(with an allowance for any scheduled breaks that are at least five days long)

The percentage of aid that is unearned (i.e. returned to the government) is determined using the following formula:

Percent Unearned = 100% minus the percent earned

Unearned aid is returned as follows:

The school returns the lesser of:

Institutional charges multiplied by the unearned percentage
Federal financial aid disbursed multiplied by the unearned percentage.

The student returns:

Any unearned aid not covered by the school
When the school and/or the student must return unearned aid, it must be returned to the appropriate program(s) as follows:
1. Direct Federal Unsubsidized Stafford Loan
2. Direct Federal Subsidized Stafford Loan
3. Federal Perkins Loan
4. Direct Federal PLUS Loan
5. Direct Federal Graduate PLUS Loan
6. Federal Pell Grant
7. Federal SEOG
8. Other Title IV Grant Programs

Loan amounts that are to be returned by the student are repaid in accordance with the terms of the loan’s promissory note. Grant amounts that are to be returned by the student are considered a grant overpayment and arrangements must be made with the school or the U. S. Department of Education to return the funds.

The Business Office will bill the student for any funds the school must return.

* Federal financial aid includes the Federal Pell Grant, Federal Supplemental Opportunity grant (SEOG), Federal Perkins Loan, Direct Federal Stafford Loan (subsidized and unsubsidized) and Direct Federal PLUS Loan.

** Withdrawal date is defined as the actual date the student begins the institution’s withdrawal process, the student’s last date of academically related activity, or the midpoint of the term for a student who leaves without notifying the institution.

For the purpose of refund computation, a week shall be defined as the period of 7 consecutive days beginning with the official University opening and not the first day in actual attendance by the student. All Saturday classes are considered under the same policy.

Common refund examples are available and can be obtained by calling the Business Office.

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