Travel Expense and Reimbursement Policy

Authorization and Reimbursement Procedures

All travel costs must be approved in advance.  It is the responsibility of the Department Head/School Dean to verify that there are budget funds available.  There will be no reimbursement for unauthorized travel and travel costs.

Step # 1

  • Employee completes Travel Authorization Form
  • Employee submits Form to Department Head/Dean for approval
  • Form should be returned to employee

THIS FORM SHOULD ACCOMPANY ALL REQUEST FOR REIMBURSEMENT OR CASH ADVANCES

Step #2

  • Employee makes travel arrangements.
  • The University will prepay travel and/or conference expenses by check or university   credit card.
  •  Requests for payment must have Travel Authorization Form attached.
  •  Expenses prepaid by the employee will be reimbursed at the completion of the trip.

Step #3

  • Upon completion of travel a Travel Reconciliation Form must be submitted to the business office.
  • Travel reconciliations must be filed, with all required documentation, within ten business days of the completion of the trip.
  • Employees will receive reimbursement within one week of receipt of completed paperwork.